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Public Defense Training Scholarship Travel Assistance Reimbursement Rules

Required Documentation for Travel Reimbursement

Expenditure
Supporting Documentation & Exclusions

Airfare/Train

(coach class only)

Airline/train ticket receipt showing fees paid.*

*Fees paid to private travel agents are not reimbursable.

Hotel

(up to 3 nights)

A copy of the hotel room receipt with itemized room charges*

The following expenses are WILL NOT be reimbursable:

  • Additional nights at the hotel
  • Internet, valet, movies, phone and misc. charges are not reimbursable.

The following expenses are NOT eligible for reimbursement:

  • Points, gift certificates, or other travel vouchers
  • Meals
  • Rental car
  • Mileage
  • Local ground transportation expenses (taxi, rideshare, etc.)
  • Travel expenses of spouse or other guest
  • Other hotel expenses (wi-fi, room service, etc.)
  • Travel at any rate higher than coach fare
     

Reimbursement requests must be filed within 30 days of the program's completion and are submitted online. You will receive an email af the program's conclusion prompting you to complete the reimbursement forms. 

PLEASE NOTE: You are eligible to receive reimbursement of your actual travel and lodging costs, up to the maximum amount of your travel assistance award. Expenses in excess of your travel reimbursement award or expenses without appropriate documentation will not be able to be reimbursed. 

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